Asia
Apostille & Certified Translation for Japan
Moving to Japan to work, study, or join family? We arrange apostille services for Japan from start to finish: MEA apostille, State HRD attestation, and certified Japanese translation. WhatsApp a scan and we'll confirm your exact steps.
Before you send originals
We review the file first on WhatsApp
Japan receiving authority and its written checklist
Japan purpose: work, study, family, commercial or professional use
For Japan: Prior Indian Attestation → MEA Apostille
Japan translation check: Japanese (often) or English (accepted alongside)
SiZA Global Solutions Private Limited · CIN U82199UW2026PTC253746 · Udyam UDYAM-UP-28-0217175
Japan is a Hague Apostille country and accepts Indian MEA apostille. Most academic, civil, and employment paperwork additionally need Japanese translation; many Japanese authorities accept English-language documents alongside translator-certified Japanese translation. The India-side steps is state-level pre-attestation → MEA apostille → Japanese translation where required. Long-term visa categories include Engineer / Specialist in Humanities / International Services, Highly Skilled Professional, Skilled Labor, and Student.
Reviewed by SiZA Documentation Desk. . Sources cited inline and in Official sources.
Japan document route
How Indian documents move to Japan
A purpose-led view of the India-side preparation and Japan-side recipient check.
- Stage 1
Purpose and recipient
- Stage 2
India-side authentication
- Stage 3
Japanese translation if asked
- Stage 4
Japan submission
Are You Abroad and Documents Are in India?
NRI Document Legalisation Service From India
For a Japan file, we can start with scans while the originals remain with family in India. After confirming the recipient's route, we coordinate pickup, the accepted state and MEA steps, and return delivery.
See the NRI document legalisation serviceJapan: route, translation and receiving authority
Japan runs busiest on three desks for us. Indian IT engineers joining Tokyo and Osaka tech firms under the Engineer/Specialist in Humanities/International Services visa. Postgraduate and PhD students at Tokyo, Kyoto, Osaka and Tohoku Universities, often on MEXT scholarships. And family residence cases for spouses and children joining a worker already settled in Japan.
Japan is Hague. State HRD on educational documents, SDM or Home on personal documents, then MEA apostille. That is the India-side steps.
The translation is where families slip up. Japanese ministries, universities and most employers want notarised Japanese translation done after the apostille so the apostille text is also translated. A general English-Japanese translation done in India is often not accepted. We coordinate translation through Japan-roster translators after the apostille is in hand.
For MEXT scholarship cases, the Embassy of Japan in New Delhi and Consulates in Mumbai, Bengaluru, Chennai and Kolkata each have document checklists that change yearly. We pace the apostille and notarised translation to land before the MEXT application deadline so the documents do not stall.
Japan document process from India
Prior Indian Attestation
State HRD on educational documents. SDM or Home on personal documents.
MEA Apostille
Ministry of External Affairs apostille. Final India-side stamp.
Notarised Japanese Translation
Done after apostille so the apostille text, seals and stamps are also rendered in Japanese.
Visa or Scholarship Submission
Embassy of Japan New Delhi, or Consulates in Mumbai, Bengaluru, Chennai or Kolkata. MEXT and university timelines drive the apostille calendar.
Documents commonly requested for Japan
The receiving authority and purpose decide the final set. Share a scan before moving originals.
Degree Certificate
HRD + MEA apostille
Marksheets / Academic Transcript
HRD + apostille
Birth Certificate
Home Attestation + apostille, for family visa
Marriage Certificate
Home Attestation + apostille, for family visa
Police Clearance Certificate
PCC, apostilled
Passport
valid throughout intended stay
Certificate of Eligibility (CoE) issued by Japanese sponsor
Employment contract or admission letter
Specified Skilled Worker skills test certificate
where applicable
Japanese translation of supporting documents
recommended
Japan: route decision before originals move
Hague status, consular handling and translation are separate checks. The receiving authority's current written instruction controls the file.
Convention position
Hague destination
India-side endpoint
MEA apostille for an eligible Indian public document
Translation decision
Confirm whether the Japanese recipient requires a translated and notarised version
Avoid this mistake
Use the university, employer or authority checklist; scholarship and admission formats can differ.
India side, by city & state
Where your Japan case usually starts in India
Indian-side authentication is state-led: educational documents go through your degree's issuing state HRD, and personal documents go through SDM or the Home Department of your domicile state. These are the state HRDs and city pickup pages most Japan cases actually run through.
How we help with Japan
The SiZA services that apply to Japan.
MEA Apostille Services
MEA apostille support for Indian documents intended for Hague Convention countries.
Certified Translation Services
Which kind of translator you need depends on the destination. Italy CTU, Spain Traductor Jurado, Germany court-sworn, Indian-side certified for most others. We arrange the right one on your behalf, confirmed by WhatsApp scan review before any payment.
Focused guides
Popular 🇯🇵 Japan Document Guides
Specific Japan guides for the high-intent cases SiZA runs most often, by document type and by scenario.
Japan
Apostille Services for Japan from India
Japan
Degree Certificate Apostille for Japan from India
Japan
Birth Certificate Apostille for Japan from India
Japan
Marriage Certificate Apostille for Japan from India
Japan
PCC Apostille for Japan from India
Japan
Certified Japanese Translation Services for Japan Documents
Japan
Japan Visa Stamping and Documentation Support from India
Timeline, Cost Factors & Rejection Risks
Typical Timeline
India-side MEA apostille is 2-3 working days after readiness; State HRD before MEA varies by state. We confirm the committed schedule after reviewing the case.
Cost Depends On
Common Rejection Reasons
How SiZA Global Handles It
Checks before sending Japan documents
Japan accepts MEA apostille as the final India-side stamp. No Japanese embassy attestation step.
Notarised Japanese translation is usually required, done after apostille. Translation by a general translator in India is often not accepted by Japanese ministries, universities or employers.
MEXT scholarship deadlines are tight. Start the apostille request well before the scholarship application window.
Engineer/Specialist visa cases lean heavily on the apostilled degree and experience certificates. The Japanese employer drives the Certificate of Eligibility (COE) process from inside Japan.
Indian passport visa stamping is done at the Embassy of Japan in New Delhi or the relevant Consulate; jurisdiction depends on your state of residence.
Japan Reference Card
Japan Documentation Key Facts
Verified reference data for Indian documents going to Japan. Each fact links to its source where applicable.
India-Side Legalisation
- Hague Apostille
- MemberEIF: 27 July 1970
- Final India-side stamp
- MEA apostille (State HRD on educational documents, SDM or Home Department on personal documents)
- Translation
- Japanese (often) or English (accepted alongside)
- Japanese authorities often accept English-language Indian documents alongside translator-certified Japanese translation. For long-stay visa work, Japanese translation is usually expected.
- Typical India-side turnaround
- MEA apostille: 2-3 working days after readiness. State HRD before MEA: varies by state.
- Certificate of Eligibility from the Japanese sponsor is the gate for almost every long-stay visa category. Japanese translation runs on the Japanese side or via certified translators. SiZA Global coordinates certified Japanese translation in India for Indian-issued documents as part of the document preparation and translation work.
Japan Missions in India
Embassy of Japan, New Delhi
Plot No. 4 & 5, 50-G Shantipath, Chanakyapuri, New Delhi 110021
Jurisdiction: North India and ambassadorial functions. Japan also operates Consulates General in Mumbai, Chennai, Bengaluru and Kolkata.
Indian Missions in Japan
Embassy of India, Tokyo
2-2-11 Kudan-Minami, Chiyoda-ku, Tokyo 102-0074, Japan
How SiZA Handles Japan Documents
For Japan, SiZA checks the document issuer, purpose and receiving-authority instruction before asking you to move originals.
Send first: document scan · destination country · purpose of use · deadline or urgency
Review the requirement
Share the document scan, destination, purpose, deadline, and original location.
Document type and scan · Country, purpose, and urgency
Confirm the right process
SiZA checks apostille, attestation, HRD, translation, and other required steps.
Required process explained · Originals confirmed only if needed
Handle and update
We manage the approved steps. Updates arrive through WhatsApp or email.
Safe custody during movement · Status updates while processing
Proof and return
SiZA shares completion proof. We confirm payment, courier, packing, and dispatch.
Photos or videos after completion · Courier choice and safe packing
Share scan → process confirmed → originals received if required → completion proof → payment and safe return
Trust, Custody And Safety
We check every document at intake. Its case reference tracks every handoff.
Original-Document Care
We check each original against its intake list. Its case reference stays attached.
Clear Updates
WhatsApp or email updates show intake, submission, completion, and dispatch.
Completion Proof
We can share completion photos or video before packing the original.
Safe Return
We reconfirm the address and courier. Then we protect and dispatch documents.
No Shortcut Claims
SiZA rejects fake shortcuts, forged documents, and rule bypasses.
Japan document questions
Does Japan accept MEA apostille from India?
Yes. Japan has been a Hague Apostille member since 27 July 1970. MEA apostille is the final India-side stamp. No Japanese embassy attestation step.
Do I need Japanese translation if my degree is already in English?
Usually yes. Indian degrees are often issued in English, but Japanese ministries, universities and most employers still expect a notarised Japanese translation of the document including the apostille text. The English original stays in the file; the Japanese translation sits with it.
What is the COE and is it the same as the visa?
No. The Certificate of Eligibility (COE) is issued by Japanese immigration to the Japanese sponsor (employer or university). Once the COE arrives in India, the visa application goes to the Embassy or Consulate of Japan. The COE is a Japan-side step. The apostille and Japanese translation are India-side inputs.
Official Sources to Verify
Japan attestation, visa and translation rules can change. Every fact on this page is verified against an official source; the links below take you straight to the authority that issued the rule.
Important Notice: SiZA Global Solutions Private Limited is a professional documentation and facilitation service provider. We do not offer recruitment, job placement, or overseas employment services. All documentation information on this page is for general guidance. Always verify current requirements with the relevant embassy or authority before submission.
Related Countries
Client Stories
What Clients Say About Japan Documentation
Real clients, real documents, real results.
Reviews are quoted as written and reflect each customer's case at the time. Current government and mission requirements are checked again before new work starts.
“I am satisfied with your services and happy to say it again and again. My recommendations go for Siza global.”
“Excellent service! The process was smooth, quick, and very professional. The team was responsive, kept me updated throughout, and handled everything efficiently. Highly recommended for anyone needing apostille services.”
“Quick and excellent professional work. Thank you so much🙏”
“Germany spouse visa required appostle marriage documents along with translation.SiZA picked up the document from home, started the process quickly, the MEA apostle was quite fast, they have also done translation as requested.The overall process was smooth.”
“Amazing and Quick service Mr shahid helped me in very professional way”
“Very fast and best services”
Need Documentation for Japan?
WhatsApp us with your document details for an assessment and cost estimate. Same-day response is usually available.
No obligation. Free document assessment. Real-time WhatsApp updates throughout.
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