Before you send originals
We review the file first on WhatsApp
Destination country and where the document will be submitted
Document type, the purpose, and the deadline
Which prior step applies: HRD, SDM, Home, Chamber, translation, or none
Whether the original must travel, or a colour printout will be accepted
SiZA Global Solutions Private Limited · CIN U82199UW2026PTC253746 · Udyam UDYAM-UP-28-0217175
Canada joined the Hague Apostille Convention on 11 January 2024. Before that date, Indian documents for Canadian use went through the older authentication and consular legalisation process, MEA attestation followed by Canadian High Commission attestation in Delhi. Since January 2024 that older sequence no longer applies; what your IRCC officer, your ECA body (WES, IQAS, ICAS, ICES), your sponsor file or your provincial professional regulator actually needs now is MEA apostille from India. If your case references a process older than 2024, treat the older instructions with caution and verify the current IRCC and ECA-body checklists before couriering anything.
The most common NRI-from-Canada submissions we handle are: family-class sponsorship where the marriage certificate or the dependent child birth certificate has to be apostilled freshly, citizenship applications where the police clearance certificate from India is required within a freshness window (often three to six months), express-entry profiles where the degree has to be ECA-evaluated alongside the apostille, PR applications where the Indian PCC is the missing piece, and study-permit extensions where transcripts have to be apostilled for a Canadian university file. Quebec work may additionally need certified French translation; most other provinces accept Indian English-language documents without translation.
You do not have to travel back to India for any of this. A family member in India couriers the original to our Noida office after we have confirmed the path on WhatsApp; we run State HRD or SDM, then MEA apostille, then certified translation only where the Quebec or ECA recipient asks for it, then a tracked international courier (DHL / FedEx) to your Canadian address. AWB numbers are shared in writing. The full India-side steps for most cases takes six to fifteen working days, plus international courier transit; Maharashtra, Rajasthan, J&K and a few other HRDs add personal-appearance steps that affect the timeline.
Share a scan on WhatsApp (+91-9220161774) or info@sizaglobal.com with the purpose, family-class sponsorship, citizenship, express entry, study permit, work permit, or other, and we confirm the sequence, written quote, and document list before originals move. If your ECA body has issued specific format instructions (envelope sealed by the issuing university, original sent directly from the university, etc.), share those instructions too because they sometimes change which India-side path is workable.
Who needs this service and what to prepare
Who reads this guide
- NRIs preparing documents for overseas use
- In preparing documents for overseas use
- Canada, preparing documents for overseas use
- PR preparing documents for overseas use
- Holders, preparing documents for overseas use
What we usually receive
- Indian document (original) in the custody of family / friend in India
- Indian passport copy of the document holder
- Canadian-side supporting paperwork: PR card, study permit, work permit, IRCC reference, sponsor documents
- ECA body (WES, IQAS, ICAS, ICES) reference for credential-evaluation applications
- Province-specific instruction (Quebec for French translation, provincial healthcare regulator for licensing)
How a typical file is processed
WhatsApp scan review with the Canadian recipient (Express Entry / family-class / citizenship / study permit / provincial regulator)
India-side custodian couriers original to our Noida office
State HRD or SDM step, then MEA Delhi apostille
Certified French translation only where Quebec requires it
Tracked international courier (DHL / FedEx) to the Canadian address
Pre-shipping checks
Catch the avoidable issues at scan stage
Timeline, common mistakes and why customers choose SiZA
Working-day factors
- Issuing-state government check before MEA step duration
- MEA Delhi apostille (typically 2 to 4 working days)
- ECA body parallel-track timeline
- PCC freshness window where applicable
- International courier transit India-to-Canada
Avoidable errors we flag in advance
- Sending an Indian document through the older Canadian High Commission attestation steps, Canada is Hague since January 2024
- Apostille on PCC done well in advance of citizenship or PR submission, IRCC freshness window expires
- Sending apostilled degree directly to ECA when WES / IQAS specifically requires the issuing university to courier directly
- Routing the degree through SDM instead of State HRD, Canadian ECA bodies expect HRD
- Treating Quebec immigration like a federal file, Quebec adds the French-translation layer
Why customers choose SiZA
- NRI-from-Canada remote coordination tuned to the post-2024 Hague reality, Canada joined Hague on 11 January 2024; we handle the paperwork as apostille (not the older Canadian High Commission authentication steps)
- IRCC and ECA body coordination for Express Entry (WES, IQAS, ICAS, ICES), family-class sponsorship, citizenship, and study-permit applications
- Quebec French-translation coordination where the receiving authority requires it; most other provinces accept English Indian documents directly
- Per-document workflow expertise: degree through State HRD then MEA; civil documents through SDM then MEA; PCC through PSK-direct-to-MEA or SSP-then-SDM-then-MEA
- 100,000+ documents handled for 20,000+ customers with zero misplaced or mishandled, AWB-tracked international return to any Canadian address
Matching audience guides
Each guide names the real situation for that audience, lists the documents the destination authority asks for, and walks through the India-side attestations in order.
Not sure how to start?
The Review Before Originals Move
Every original handled by SiZA goes through a scan-stage check first: issuing-state route, document readiness, name match, destination expectation, so the courier carries the document only once, on the correct sequence.
Send first: document scan · destination country · purpose of use · deadline or urgency
Review the requirement
Share the document scan, destination, purpose, deadline, and original location.
Document type and scan · Country, purpose, and urgency
Confirm the right process
SiZA checks apostille, attestation, HRD, translation, and other required steps.
Required process explained · Originals confirmed only if needed
Handle and update
We manage the approved steps. Updates arrive through WhatsApp or email.
Safe custody during movement · Status updates while processing
Proof and return
SiZA shares completion proof. We confirm payment, courier, packing, and dispatch.
Photos or videos after completion · Courier choice and safe packing
Share scan → process confirmed → originals received if required → completion proof → payment and safe return
Trust, Custody And Safety
We check every document at intake. Its case reference tracks every handoff.
Original-Document Care
We check each original against its intake list. Its case reference stays attached.
Clear Updates
WhatsApp or email updates show intake, submission, completion, and dispatch.
Completion Proof
We can share completion photos or video before packing the original.
Safe Return
We reconfirm the address and courier. Then we protect and dispatch documents.
No Shortcut Claims
SiZA rejects fake shortcuts, forged documents, and rule bypasses.
Frequently Asked Questions
What is an apostille?
An apostille is a single official stamp issued by India's Ministry of External Affairs (MEA) on the back of an Indian document. Once placed, the document is accepted in any country that is a member of the 1961 Hague Apostille Convention, about 125 countries today, including the USA, UK, Italy, Germany, France, Saudi Arabia (since 2022), and Canada (since 2024). For non-Hague destinations such as UAE, Qatar, Kuwait, Libya, and Egypt, MEA apostille alone is not enough, the document needs MEA attestation plus the destination country's embassy attestation in India.
Is apostille required for Saudi Arabia?
Saudi Arabia joined the Hague Apostille Convention in December 2022. For Indian documents going to Saudi Arabia today, MEA apostille (after the relevant pre-step, State HRD for educational documents, SDM or Home Department for civil documents) is the standard India-side authentication. The previous Saudi Embassy + Cultural Attaché route was discontinued in December 2022; some Saudi employers still ask for QVP / Mosaddaqa qualification verification or SCFHS DataFlow PSV separately for licensed professions. SiZA Global confirms which parallel tracks apply to your specific Saudi file at scan review.
Voices from the customer side
Reviews are quoted as written and reflect each customer's case at the time. Current government and mission requirements are checked again before new work starts.
“Excellent service! The process was smooth, quick, and very professional. The team was responsive, kept me updated throughout, and handled everything efficiently. Highly recommended for anyone needing apostille services.”
“Germany spouse visa required appostle marriage documents along with translation.SiZA picked up the document from home, started the process quickly, the MEA apostle was quite fast, they have also done translation as requested.The overall process was smooth.”
“I had a very good experience with Siza Global Solutions, India. They helped me get my documents apostilled within 2 days, which was a great help for my nostrification process in Poland. They are trustworthy, professional, and handle documents very carefully. Thank you for your excellent service. I highly recommend them.”
“I live in Italy, and for immigration purpose I was asked to submit legalized marriage certificate from Italian consulate. Since I cannot personally do it, I found this agency online and contacted them. I sent them a pdf file of my marriage certificate and passport, they did everything from home department attestation, apostille, Italian translation and legalization from Italian consulate, Mumbai all within 40 days and send it to me by DHL to Italy. They were a life saver because there are only very few agencies in India who does legalization from Italian consulate. They were very professional, sent me the photo of the certificate after each step. I highly recommend them.”
“I needed both MEA apostille and Italian translation for my degree, marksheets, and birth certificate. SiZA handled the full package , apostille and empanelled Italian translation together. Everything was accepted by the Italian embassy without any queries.”
Priya Sharma
Student, Italy study visa
Bengaluru, India
“Canada PR requires degree apostille, marriage certificate apostille, and sometimes translation. SiZA handled all my documents , degree, marriage certificate, PCC , in a coordinated workflow. Doorstep pickup in Noida and courier back. No need to run around government offices.”
Deepak Verma
IT professional, Canada immigration
Noida, India
Verify from official sources
Confirm the current checklist and requirements directly with the authority before sending originals.
MEA Apostille Office Addresses in India
MEA Apostille, CPV Division, New Delhi (Head Office)
Patiala House Annexe, Tilak Marg
New Delhi 110001
MEA Branch Secretariat, Mumbai
RPO Building, Bhavishya Nidhi Bhawan, 15 Bhulabhai Desai Road
Mumbai 400026