Before you send originals
We review the file first on WhatsApp
Destination country and where the document will be submitted
Document type, the purpose, and the deadline
Which prior step applies: HRD, SDM, Home, Chamber, translation, or none
Whether the original must travel, or a colour printout will be accepted
SiZA Global Solutions Private Limited · CIN U82199UW2026PTC253746 · Udyam UDYAM-UP-28-0217175
Saudi Arabia joined the Hague Apostille Convention on 7 December 2022. That changed the document workflow for Indian documents going to Saudi use, MEA apostille from India is now the standard authentication, and the older Saudi Embassy / Saudi Cultural Attaché legalisation path is no longer the default for documents covered by the Convention. White-collar work submissions still routinely go through QVP (Qualification Verification Programme, run through Takamol) or Mosaddaqa depending on the job code in the contract, and the Saudi Cultural Attaché step is still relevant for some education-recognition applications. Blue-collar workers go through SVP (Skill Verification Programme). Wakala and GAMCA are visa-side requirements, not apostille prerequisites, they happen alongside, not instead of, the apostille steps.
Most NRI-from-Saudi requests we handle are: a freshly required degree apostille for a job change or promotion that triggered QVP review, an Iqama renewal where the marriage or birth certificate has to be re-presented, a family-visa application where the dependent child birth certificate is the missing piece, a healthcare-professional file where SCFHS DataFlow has flagged a document that needs cleaner attestation, a PCC re-attestation where the validity window has lapsed, or a return-to-India / family-emergency file where civil documents are needed urgently. The order is the same, but the QVP / Mosaddaqa / SCFHS / SVP / Saudi Culture supporting paperwork varies by case.
The India-side steps runs from our Noida office without you flying back. Your family member in India couriers the original after we have confirmed the way on WhatsApp; we manage the issuing-state step (State HRD for educational, SDM or Home Department for personal, Chamber of Commerce for commercial), then MEA apostille, then certified Arabic translation in India where the Saudi recipient requires it (Saudi authorities commonly do, after apostille so the apostille text is also translated). The apostilled and translated set is couriered to your Saudi address by DHL / FedEx with the AWB number shared in writing.
Send a clear scan on WhatsApp (+91-9220161774) or attestation@sizaglobal.com with the purpose, job change with QVP, Iqama renewal, family visa, SCFHS DataFlow follow-up, PCC renewal, or other. We confirm the sequence, the realistic timeline, the QVP / Mosaddaqa / SVP / Saudi Culture supporting paperwork needed, and the written quote before originals move. Healthcare professionals working with SCFHS DataFlow should share the DataFlow case reference number in the first message so the document set can be aligned to what DataFlow has already verified or flagged.
Who needs this service and what to prepare
Who reads this guide
- NRIs preparing documents for overseas use
- In preparing documents for overseas use
- Saudi preparing documents for overseas use
- Arabia, preparing documents for overseas use
- Riyadh, preparing documents for overseas use
What we usually receive
- Indian document (original) in the custody of family / friend in India
- Indian passport copy of the document holder
- Saudi-side supporting paperwork: Iqama copy, sponsor passport, employer letter, job-code reference for QVP / Mosaddaqa work
- SCFHS DataFlow case reference number for healthcare applications
- Saudi Cultural Attaché reference where applicable for education-recognition submissions
How a typical file is processed
WhatsApp scan review with the Saudi recipient (employer, SCFHS, Iqama family addition, etc.) and the deadline
Family member in India couriers the original to our Noida office; we run government check before MEA (State HRD for educational, SDM or Home Department for civil, Chamber of Commerce for commercial)
MEA Delhi apostille issued in typically 2 to 4 working days; QVP / Mosaddaqa / SCFHS DataFlow / Saudi Cultural Attaché run running alongside where applicable
Certified Arabic translation prepared after the apostille where the Saudi-side recipient requires it
Tracked international courier (DHL / FedEx) to the Saudi address; AWB number shared in writing
Pre-shipping checks
Catch the avoidable issues at scan stage
Timeline, common mistakes and why customers choose SiZA
Working-day factors
- Issuing-state government check before MEA step duration
- MEA Delhi apostille (typically 2 to 4 working days)
- QVP / Mosaddaqa / SCFHS DataFlow / Saudi Cultural Attaché parallel-track timeline where applicable
- Certified Arabic translation page count
- International courier transit India-to-Saudi (typically 3 to 6 working days)
Avoidable errors we flag in advance
- Routing a Saudi-bound document through the older Saudi Embassy attestation steps instead of MEA apostille, Saudi has been Hague since December 2022
- Skipping the QVP, Mosaddaqa, or SCFHS DataFlow parallel track and assuming apostille alone is sufficient for employment or healthcare licensing
- Sending originals to a Saudi-side agent who then ships back to India for processing, wastes two international courier hops
- Ignoring the Saudi-side family-visa freshness window on PCC and civil documents, the document may need to be reissued, then re-apostilled, if the window has lapsed
- Inconsistent Arabic transliteration of the applicant's name across degree, marriage certificate, PCC and birth certificate, triggers Saudi authority queries even after a clean apostille
Why customers choose SiZA
- NRI-from-Saudi remote coordination tuned to the post-2022 Hague reality: Saudi joined the Hague Apostille Convention on 7 December 2022, so MEA apostille is now the standard authentication on documents covered by the Convention, we channel the paperwork as apostille, not the older Saudi Embassy / Saudi Cultural Attaché step that some out-of-date guides still describe
- Saudi-side parallel-track expertise: QVP (Takamol) for white-collar qualification verification, Mosaddaqa for certain job codes, SCFHS DataFlow for healthcare licensing, SVP for blue-collar workers, we put together the apostille to fit the specific Saudi-side use case
- Iqama family addition, family reunion, employment QVP / Mosaddaqa, SCFHS DataFlow, Saudi Cultural Attaché where it still applies, we handle the full picture, not just the apostille stamp
- Tehsildar One-and-Same Certificates for name-consistency issues handled before the sequence begins; Arabic transliteration kept consistent across the applicant's entire document set
- 100,000+ documents handled for 20,000+ customers with zero misplaced or mishandled, AWB-tracked return on every international courier to Riyadh, Jeddah, Dammam, Madinah and the rest of the Kingdom
Matching audience guides
Each guide names the real situation for that audience, lists the documents the destination authority asks for, and walks through the India-side attestations in order.
Not sure how to start?
The Review Before Originals Move
Every original handled by SiZA goes through a scan-stage check first: issuing-state route, document readiness, name match, destination expectation, so the courier carries the document only once, on the correct sequence.
Send first: document scan · destination country · purpose of use · deadline or urgency
Review the requirement
Share the document scan, destination, purpose, deadline, and original location.
Document type and scan · Country, purpose, and urgency
Confirm the right process
SiZA checks apostille, attestation, HRD, translation, and other required steps.
Required process explained · Originals confirmed only if needed
Handle and update
We manage the approved steps. Updates arrive through WhatsApp or email.
Safe custody during movement · Status updates while processing
Proof and return
SiZA shares completion proof. We confirm payment, courier, packing, and dispatch.
Photos or videos after completion · Courier choice and safe packing
Share scan → process confirmed → originals received if required → completion proof → payment and safe return
Trust, Custody And Safety
We check every document at intake. Its case reference tracks every handoff.
Original-Document Care
We check each original against its intake list. Its case reference stays attached.
Clear Updates
WhatsApp or email updates show intake, submission, completion, and dispatch.
Completion Proof
We can share completion photos or video before packing the original.
Safe Return
We reconfirm the address and courier. Then we protect and dispatch documents.
No Shortcut Claims
SiZA rejects fake shortcuts, forged documents, and rule bypasses.
Frequently Asked Questions
What is an apostille?
An apostille is a single official stamp issued by India's Ministry of External Affairs (MEA) on the back of an Indian document. Once placed, the document is accepted in any country that is a member of the 1961 Hague Apostille Convention, about 125 countries today, including the USA, UK, Italy, Germany, France, Saudi Arabia (since 2022), and Canada (since 2024). For non-Hague destinations such as UAE, Qatar, Kuwait, Libya, and Egypt, MEA apostille alone is not enough, the document needs MEA attestation plus the destination country's embassy attestation in India.
Is apostille required for Saudi Arabia?
Saudi Arabia joined the Hague Apostille Convention in December 2022. For Indian documents going to Saudi Arabia today, MEA apostille (after the relevant pre-step, State HRD for educational documents, SDM or Home Department for civil documents) is the standard India-side authentication. The previous Saudi Embassy + Cultural Attaché route was discontinued in December 2022; some Saudi employers still ask for QVP / Mosaddaqa qualification verification or SCFHS DataFlow PSV separately for licensed professions. SiZA Global confirms which parallel tracks apply to your specific Saudi file at scan review.
Voices from the customer side
Reviews are quoted as written and reflect each customer's case at the time. Current government and mission requirements are checked again before new work starts.
“Excellent service! The process was smooth, quick, and very professional. The team was responsive, kept me updated throughout, and handled everything efficiently. Highly recommended for anyone needing apostille services.”
“Germany spouse visa required appostle marriage documents along with translation.SiZA picked up the document from home, started the process quickly, the MEA apostle was quite fast, they have also done translation as requested.The overall process was smooth.”
“I had a very good experience with Siza Global Solutions, India. They helped me get my documents apostilled within 2 days, which was a great help for my nostrification process in Poland. They are trustworthy, professional, and handle documents very carefully. Thank you for your excellent service. I highly recommend them.”
“I live in Italy, and for immigration purpose I was asked to submit legalized marriage certificate from Italian consulate. Since I cannot personally do it, I found this agency online and contacted them. I sent them a pdf file of my marriage certificate and passport, they did everything from home department attestation, apostille, Italian translation and legalization from Italian consulate, Mumbai all within 40 days and send it to me by DHL to Italy. They were a life saver because there are only very few agencies in India who does legalization from Italian consulate. They were very professional, sent me the photo of the certificate after each step. I highly recommend them.”
“I needed both MEA apostille and Italian translation for my degree, marksheets, and birth certificate. SiZA handled the full package , apostille and empanelled Italian translation together. Everything was accepted by the Italian embassy without any queries.”
Priya Sharma
Student, Italy study visa
Bengaluru, India
“Canada PR requires degree apostille, marriage certificate apostille, and sometimes translation. SiZA handled all my documents , degree, marriage certificate, PCC , in a coordinated workflow. Doorstep pickup in Noida and courier back. No need to run around government offices.”
Deepak Verma
IT professional, Canada immigration
Noida, India
Verify from official sources
Confirm the current checklist and requirements directly with the authority before sending originals.
MEA Apostille Office Addresses in India
MEA Apostille, CPV Division, New Delhi (Head Office)
Patiala House Annexe, Tilak Marg
New Delhi 110001
MEA Branch Secretariat, Mumbai
RPO Building, Bhavishya Nidhi Bhawan, 15 Bhulabhai Desai Road
Mumbai 400026