A Police Clearance Certificate for Japan is an apostille file. Japan commonly asks for a PCC at the Permanent Residence stage, at some longer-stay visa renewals, and occasionally during the Certificate of Eligibility process. The freshness window is usually three to six months at the point of submission. The apostille does not extend that window.
A Police Clearance Certificate for Japan is an apostille file. Japan commonly asks for a PCC at the Permanent Residence stage, at some longer-stay visa renewals, and occasionally during the Certificate of Eligibility process. The freshness window is usually three to six months at the point of submission. The apostille does not extend that window.
The Indian chain depends on who issued the PCC. A PCC from a Passport Seva Kendra (PSK) goes straight to MEA for apostille, with no SDM or Home Department in between. A PCC from the local police (SSP office or Commissionerate) goes through Notary, then SDM or Home Department, then MEA. We confirm which PCC you have at scan review and save you the unnecessary SDM step if you have a PSK PCC.
After the apostille, Japanese translation is added when the Japanese office asks for it. This is most common for Permanent Residence applications and for some municipal office submissions. The translation covers the PCC body, the seal of the pre-MEA authority (if any), and the apostille stamp. If the name on the PCC is different from the passport, a Tehsildar-issued One and Same Certificate is the right fix before the apostille starts.
Send a scan of the PCC and your planned Japan submission date on WhatsApp +91-9220161774. Tell us the receiving authority (Permanent Residence application, Engineer visa renewal, CoE process). We will confirm the chain, the realistic timeline, the freshness risk, the Japanese translation page count, and a written quote.
Who finds this useful
- Indian applicants for Permanent Residence in Japan where the Japan immigration office requires a recent PCC
- Engineer, Specialist, HSP, or SSW visa holders whose long-stay visa renewal asks for a current PCC
- Applicants undergoing the Certificate of Eligibility process where the Japanese sponsor asks for a PCC at the supporting-document stage
- Applicants whose PSK-issued PCC can go direct-to-MEA versus those whose SSP-issued PCC needs Notary plus SDM plus MEA
- NRIs in Japan whose family PCC files are being processed from India while they remain abroad
The records SiZA typically handles
- Original Police Clearance Certificate (PSK or SSP)
- Passport copy
- Japan immigration office, Permanent Residence application, or visa-renewal reference
- Tehsildar One and Same Certificate where name does not match
- Japanese submission deadline for freshness-window planning
Step-by-step file movement
WhatsApp scan review with PSK or SSP source plus Japan submission deadline
PSK direct-to-MEA, or SSP through Notary plus SDM or Home Department plus MEA
Japanese translation after apostille where needed plus tracked return
Things to check before you courier
Quick pre-courier readiness scan
Realistic timing factors
- PSK or SSP route working-day pace
- Japanese freshness window versus planned submission
- Japanese translation page count plus courier
Where applicants commonly slip up
- Routing a PSK PCC through SDM (adds unnecessary delay)
- Apostille done months ahead of submission so the freshness window expires
- Translating before the apostille is placed
What makes SiZA different on this work
- PSK direct-to-MEA versus SSP Notary plus SDM plus MEA confirmed at scan review
- Japanese freshness window matched to Permanent Residence or CoE submission
- Japanese translation prepared after the apostille where the office asks for it
Completed Work Example
This is a completed MEA Apostille document. All customer names, reference numbers, and identifying details have been removed before publication.
Have a documentation question?
The Pre-Courier File Review
A scan-stage review confirms route correctness, document condition, and name consistency before any original is collected, saving the days that go into reprocessing a wrongly chained file.
What to send first
Review the requirement
Share the document scan, destination country, purpose, deadline, and where the original document is currently kept.
Confirm the right process
SiZA checks whether the file needs apostille, embassy attestation, HRD/Home, Chamber, translation, visa documentation, or a combined process.
Handle and update
Once the scope is clear, the file moves through the required steps with practical updates by WhatsApp or email.
Proof and return
After completion, SiZA shares completion proof, confirms payment and courier preference, then packs and dispatches the document safely.
Share scan
Process confirmed
Originals received if required
Completion proof
Payment and return
Original document safety
Trust, Custody And Safety
These documents are not ordinary papers. They may be your degree, birth certificate, marriage certificate, passport file, company resolution, or export paperwork. SiZA treats that responsibility seriously.
Original-Document Care
Original personal and company documents are handled with careful custody, privacy, and controlled handoff.
Clear Updates
Customers receive updates through WhatsApp or email as the file moves through review, submission, completion, and dispatch.
Completion Proof
When work is completed, SiZA can share photos or videos so the customer can verify the result before return dispatch.
Safe Return
Return delivery is packed carefully and sent through trusted courier options after address and courier preference are confirmed.
No Shortcut Claims
SiZA does not promise fake shortcuts, bypass personal appearance rules, or help with forged or non-genuine documents.
Frequently Asked Questions
What is an apostille?
An apostille is a single official stamp issued by India's Ministry of External Affairs (MEA) on the back of an Indian document. Once placed, the document is accepted in any country that is a member of the 1961 Hague Apostille Convention, about 125 countries today, including the USA, UK, Italy, Germany, France, Saudi Arabia (since 2022), and Canada (since 2024). For non-Hague destinations such as UAE, Qatar, Kuwait, Libya, and Egypt, MEA apostille alone is not enough, the document needs MEA attestation plus the destination country's embassy attestation in India.
Is apostille required for Saudi Arabia?
Saudi Arabia joined the Hague Apostille Convention in December 2022. For Indian documents going to Saudi Arabia today, MEA apostille (after the relevant pre-step, State HRD for educational documents, SDM or Home Department for civil documents) is the standard India-side authentication. The previous Saudi Embassy + Cultural Attaché route was discontinued in December 2022; some Saudi employers still ask for QVP / Mosaddaqa qualification verification or SCFHS DataFlow PSV separately for licensed professions. SiZA Global confirms which parallel tracks apply to your specific Saudi file at scan review.
What past customers say
“I needed both MEA apostille and Italian translation for my degree, marksheets, and birth certificate. SiZA handled the full package — apostille and empanelled Italian translation together. Everything was accepted by the Italian embassy without any queries.”
Priya Sharma
Student, Italy study visa
Bengaluru, India
“Canada PR requires degree apostille, marriage certificate apostille, and sometimes translation. SiZA handled all my documents — degree, marriage certificate, PCC — in a coordinated workflow. Doorstep pickup in Noida and courier back. No need to run around government offices.”
Deepak Verma
IT professional, Canada immigration
Noida, India
“Degree HRD from Maharashtra, then MEA apostille, then Qatar embassy attestation — a long chain. SiZA tracked every step and gave me realistic timelines for Maharashtra HRD before starting. All documents delivered before my Qatar joining date. I had no idea the process was this manageable with the right support.”
Arjun Mehta
Civil engineer, Qatar employment visa
Nagpur, India
“My UK university needed apostilled degree and marksheets. SiZA picked up documents from Chandigarh through their courier pickup process. Everything came back apostilled and on time. They also reviewed my checklist and confirmed I didn't need Punjab HRD for this particular submission — saved me extra time.”
Nisha Kaur
Student, UK university admission
Chandigarh, India
“Czech Blue Card required apostilled degree, work experience letters, and a certified Czech translation of my degree. SiZA arranged the Maharashtra HRD first — which they told me upfront is required for degrees from Pune University — then MEA apostille, then the Czech translation. The Czech embassy accepted everything first attempt.”
Kiran Bhatt
Software engineer, Czech Blue Card
Pune, India
“AHPRA skills assessment required apostilled pharmacy degree and internship certificate. I was confused about whether Tamil Nadu HRD attestation was needed first. SiZA clarified it clearly — TN HRD is required before MEA for degree apostille. They handled both steps. My documents reached AHPRA exactly as required.”
Sunita Krishnan
Pharmacist, Australia skills assessment
Coimbatore, India
Verify from official sources
Confirm the current checklist and requirements directly with the authority before sending originals.
MEA Apostille Office Addresses in India
MEA Apostille, CPV Division, New Delhi (Head Office)
Patiala House Annexe, Tilak Marg
New Delhi 110001
MEA Branch Secretariat, Mumbai
RPO Building, Bhavishya Nidhi Bhawan, 15 Bhulabhai Desai Road
Mumbai 400026