Before you send originals
We review the file first on WhatsApp
Destination country and where the document will be submitted
Document type, the purpose, and the deadline
Which prior step applies: HRD, SDM, Home, Chamber, translation, or none
Whether the original must travel, or a colour printout will be accepted
SiZA Global Solutions Private Limited · CIN U82199UW2026PTC253746 · Udyam UDYAM-UP-28-0217175
A birth certificate going to the UAE is almost always part of a family-visa case or an Emirates ID file. The most common scenarios we handle from Dubai, Abu Dhabi, Sharjah and the northern emirates are: family-visa renewal where the sponsor (parent) has to add or renew a dependent child, school admission for a minor where the Indian birth certificate is the proof of date and parentage, Emirates ID issue or renewal where the name and date have to be re-verified, and the occasional civil-registration file where the dependent is being added to a benefit roll or insurance plan.
Start with an embassy-route scan
The UAE is not a Hague Apostille member, so the sequence on the birth certificate is not apostille, it is Home Department / SDM at the state level (depending on the issuing state), then MEA attestation, then UAE Embassy attestation in India through the official VFS / BLS channel, with UAE MOFA consolidated into the Embassy step. The municipal corporation or panchayat that issued the certificate has to be clearly visible. If the original certificate has been laminated, faded, or is on an old form that the issuing authority has since updated, a fresh certified-copy issue from the issuing authority is the cleanest first step before any attestation begins.
Two practical points come up almost every time on UAE-bound birth certificates. First, name comparison. UAE authorities compare the birth certificate names against the dependent's passport, the sponsor's passport, the sponsor's residence visa, the marriage certificate (where the sponsor is the parent), and any prior school records. Even small variants in spelling, date format, or father-name format can trigger queries that delay the visa work. A Tehsildar-issued One and Same Certificate is the accepted fix where applicable. Second, Arabic translation. UAE residence and family-visa medical centres commonly require certified Arabic translation alongside the attested birth certificate, prepared after the attestation steps so the seals and stamps are translated too.
Who uses this embassy attestation
- Engineering, IT, and business professionals going to the UAE on employment or residence visas
- Families relocating to the UAE who need degree, birth, marriage, and PCC attested
- Indian students admitted to UAE universities requiring educational document attestation
- Healthcare professionals needing degree and nursing certificate attestation for UAE healthcare authority
- Companies exporting or registering commercial documents in the UAE
Documents for the embassy route
- Original birth certificate (fresh certified-copy if old / laminated)
- Sponsor passport and residence visa copy
- Dependent passport copy
- Marriage certificate (where the sponsor is the parent)
- Emirates ID renewal or family-visa paperwork
The full embassy steps for this document
WhatsApp scan review with the UAE purpose (family-visa renewal, school admission, Emirates ID, civil)
Where the original has lamination or other issues, fresh certified-copy issue from issuing authority first
SDM or Home Department at the issuing state, then MEA attestation
UAE Embassy attestation in India via VFS / BLS (UAE MOFA consolidated)
Certified Arabic translation after the end-to-end work, tracked international courier to UAE
Embassy-route checks
Translation, MOFA, and step ordering
Embassy-sequence timeline factors
- Issuing-state SDM or Home Department working pace
- Certified-copy reissue at the issuing authority if needed
- MEA + UAE Embassy attestation queue
- Arabic translation page count
- India-to-UAE courier transit
Where embassy files get returned
- Sending the birth certificate for MEA apostille for UAE use, UAE is non-Hague
- Submitting a laminated birth certificate at MEA, returned at submission
- Routing through HRD (the educational-document path) instead of SDM or Home Department
- Name mismatch between birth certificate and dependent passport, Tehsildar One-and-Same Certificate before the sequence
- Translating before the attestation is complete, Arabic translation has to also represent the embassy stamps
Why SiZA on the embassy route
- Full UAE Embassy attestation steps on a civil document (SDM or Home Department + MEA + UAE Embassy), apostille is not the UAE sequence
- Family-visa renewal, school admission, Emirates ID, we handle the sequence to fit the specific UAE-side use case
- Condition triage on the original birth certificate before originals move (lamination, fading, defunct municipal authority)
- Name-consistency review against sponsor passport, dependent passport, and Emirates ID
- Arabic translation prepared after the full attestation steps, with transliteration standardised across the case
Completed Work Example
This is a completed Embassy Attestation document. All customer names, reference numbers, and identifying details have been removed before publication.
Matching audience guides
Each guide names the real situation for that audience, lists the documents the destination authority asks for, and walks through the India-side attestations in order.
Need help with the embassy steps?
How SiZA Runs the Embassy Sequence
Before any original is sent through MEA and the destination embassy, SiZA confirms the correct sequence order, the Arabic translation timing, and the MOFA expectation at the destination.
What to send first
Review the requirement
Share the document scan, destination country, purpose, deadline, and where the original document is currently kept.
Confirm the right process
SiZA checks whether the file needs apostille, embassy attestation, HRD/Home, Chamber, translation, visa documentation, or a combined process.
Handle and update
Once the scope is clear, the file moves through the required steps with practical updates by WhatsApp or email.
Proof and return
After completion, SiZA shares completion proof, confirms payment and courier preference, then packs and dispatches the document safely.
Share scan
Process confirmed
Originals received if required
Completion proof
Payment and return
Original document safety
Trust, Custody And Safety
These documents are not ordinary papers. They may be your degree, birth certificate, marriage certificate, passport file, company resolution, or export paperwork. SiZA treats that responsibility seriously.
Original-Document Care
Original personal and company documents are handled with careful custody, privacy, and controlled handoff.
Clear Updates
Customers receive updates through WhatsApp or email as the file moves through review, submission, completion, and dispatch.
Completion Proof
When work is completed, SiZA can share photos or videos so the customer can verify the result before return dispatch.
Safe Return
Return delivery is packed carefully and sent through trusted courier options after address and courier preference are confirmed.
No Shortcut Claims
SiZA does not promise fake shortcuts, bypass personal appearance rules, or help with forged or non-genuine documents.
Frequently Asked Questions
What documents are required?
The exact list depends on the file. For a degree apostille, the original degree certificate is the core document, with transcripts / consolidated marksheets, passport copy, and the destination authority's checklist as supporting. For a birth certificate apostille, the original municipal-corporation-issued certificate plus identity proof. For a marriage certificate apostille, the original registered civil certificate (Sub-Registrar / Marriage Registrar issued, not just religious ceremony). SiZA Global reviews the specific file scans on WhatsApp and confirms the exact document set required before originals move.
How long does the process take?
End-to-end timelines depend on the issuing state, university verification, document type, destination country and translation requirement. MEA apostille itself takes 2 to 4 working days, or 24 hours on urgent processing if the next day is a working day. State HRD timings vary by state, for example Maharashtra takes 25 to 35 working days, Gujarat takes 10 to 30 working days, Telangana and Andhra Pradesh take 10 to 15 working days, and Kerala takes 20 to 30 working days. For non-Hague countries, embassy and MOFA steps are added separately.
Do originals need to be submitted?
Yes. HRD, SDM, Home Department, MEA apostille, and embassy attestation are all physical-stamping processes on the original document. A scan is enough for the initial review on WhatsApp; the original is then couriered to SiZA Global (or we arrange doorstep pickup in major Indian cities) for the authority steps. The original is returned by AWB-tracked courier after completion. NRIs whose originals are with family in India can coordinate the whole process remotely, the originals never leave India for the apostille step.
What is embassy attestation?
Embassy attestation is the India-side legalisation route for countries that are NOT members of the Hague Apostille Convention, UAE, Qatar, Kuwait, Libya, Egypt, and a smaller set of others. The Indian document goes through state-level authentication (SDM, HRD, Home Department, or Chamber of Commerce depending on document type), then MEA attestation, then attestation at the destination country's embassy or consulate in India. UAE MOFA attestation now also happens in India alongside the UAE Embassy step.
Stories from embassy-route applicants
“Moving to Dubai with family means getting marriage certificate and birth certificates properly attested. SiZA explained the end-to-end work , SDM, MEA, UAE embassy, and VFS. They picked up documents from Ahmedabad and returned everything safely. The doorstep service made it so much easier.”
Sneha Patel
Family relocation, UAE family visa
Ahmedabad, India
“I needed marriage certificate and kids' birth certificates attested for UAE family visa. SiZA explained what SDM attestation involves, handled the end-to-end work, and returned all original documents safely. They also flagged that one document needed an additional step , which I would have missed on my own.”
Fatima Shaikh
Family visa, UAE residency
Pune, India
“UAE school employment requires degree and teaching certificate with full attestation , SDM, MEA, UAE embassy. My Kerala education degree required Kerala HRD before MEA. SiZA managed all of this and also handled my marriage certificate attestation at the same time. All returned safely to Thrissur.”
Divya Menon
Teacher, UAE school employment
Thrissur, India
“I needed marriage certificate and two kids' birth certificates attested for UAE family visa. Rajasthan SDM attestation took a few days but SiZA managed the submission and collection. They handled MEA and UAE embassy afterwards and sent everything together. The UAE visa application went through without issues.”
Nandini Kapoor
Accompanying spouse, UAE family visa
Jaipur, India
“Kerala polytechnic diploma required Kerala HRD before MEA apostille. I'd applied to two other agencies who started without HRD and the documents were rejected at MEA. SiZA insisted on doing it in the right order. Took a bit longer but my UAE employer accepted the apostilled diploma without any issue.”
Santhosh Pillai
Diploma engineer, UAE employment
Thiruvananthapuram, India
“Kerala HRD for engineering degrees is handled through the university , SiZA explained which certificates need HRD and which don't. My degree and consolidated marks needed HRD; individual mark sheets didn't. After Kerala HRD and MEA apostille, UAE embassy attestation was done quickly. Clear guidance throughout.”
Bipin Nair
B.Tech graduate, UAE employment visa
Ernakulam, India
Verify from official sources
Confirm the current checklist and requirements directly with the authority before sending originals.
UAE Embassy/Consulate Addresses in India
Embassy of UAE, New Delhi
EP-12, Chandragupta Marg, Chanakyapuri
New Delhi 110021
+91-11-26879411
Consulate General of UAE, Mumbai
Union Square Building, 41/42 Sir Vithaldas Thackersey Marg
Mumbai 400020