SiZA Global Solutions Pvt. Ltd. · CIN U82199UW2026PTC253746 · Udyam UDYAM-UP-28-0217175
How to Get Vaccination Certificate Apostille in India
- 1SDM or Home Department attestationon the personal document
- 2MEA apostille, New Delhithe single Hague apostille sticker
Vaccination certificate apostille in India became a routine request after 2021, specifically because COVID-19 vaccination certificates were required at travel, employment, education and family-visa stages in many countries during and after the pandemic. The same sequence now applies to other vaccination records (paediatric immunisation records for child-inclusion on dependent visas, yellow-fever certificates for travel through endemic regions, hepatitis or rabies vaccination for certain healthcare-licensing routes).
Vaccination certificate apostille in India became a routine request after 2021, specifically because COVID-19 vaccination certificates were required at travel, employment, education and family-visa stages in many countries during and after the pandemic. The same sequence now applies to other vaccination records (paediatric immunisation records for child-inclusion on dependent visas, yellow-fever certificates for travel through endemic regions, hepatitis or rabies vaccination for certain healthcare-licensing routes).
For digital COVID-19 vaccination certificates issued through CoWIN or the Ministry of Health's Digital India platforms, the apostille steps depend on the certificate format. The CoWIN certificate with a QR code is treated by MEA as an MEA-authenticated digital document and can usually be apostilled directly through MEA. Paper vaccination certificates from a hospital, clinic, or PHC follow the standard civil-document workflow, Notary plus SDM at the state level, then MEA apostille. Paediatric immunisation cards from a private paediatrician follow the same paper-document path.
Vaccination certificates often need to land alongside other documents, birth certificate for child-inclusion on a family visa, employer letter for healthcare-licensing paperwork, travel-medical insurance for visa applications. We pull together the apostille on the vaccination certificate alongside the other documents in the same case so the full set lands at the receiving authority together rather than in pieces. Where translation is required (Schengen consulates and Italian Questura sometimes ask for translation of medical records), we prepare translation after the apostille.
Who needs an apostille
- Workers preparing documents for overseas use
- NRIs preparing documents for overseas use
- Students preparing documents for overseas use
- Travellers preparing documents for overseas use
- Families preparing documents for overseas use
Documents Required for Vaccination Certificate Apostille
- Original vaccination certificate (CoWIN PDF or paper hospital / PHC certificate)
- Passport copy
- Destination authority instruction (visa medical, school admission, healthcare licensing)
- Related document (birth certificate, employer letter, travel-medical insurance) where applicable
- Translation reference where the destination requires it
The MEA Apostille Process in India, Step by Step
WhatsApp scan review with the destination country, receiving authority, and the certificate type (CoWIN PDF or paper)
For CoWIN: directly to MEA Delhi apostille. For paper: Notary + SDM + MEA apostille
Coordinated with related documents in the case (birth certificate, etc.) where applicable
Certified destination-language translation where required
Tracked return
Document checks before your originals move
Lamination, name match, issuing-authority validity
Apostille timeline in India
- CoWIN digital path: very fast (no state step)
- Paper-certificate path: Notary + SDM working pace
- MEA Delhi apostille (2 to 3 working days)
- Translation page count where applicable
- Courier transit
Common apostille mistakes to avoid
- Routing a CoWIN certificate through Notary + SDM (unnecessary, CoWIN is direct-to-MEA)
- Routing a paper hospital-issued certificate without SDM (returned at MEA)
- Translating before apostille for non-English destinations
- Sending vaccination certificate alone when the destination expects it with the related birth certificate
- Apostille on a paediatric immunisation card without confirming the destination accepts it as proof
Why choose SiZA for apostille
- CoWIN digital certificate routing, CoWIN PDF is treated by MEA as an MEA-authenticated digital document, goes direct to apostille
- Paper certificates (hospital / clinic / PHC / paediatric immunisation card) go through Notary + SDM + MEA apostille
- Coordination with the other documents in the document, birth certificate for child-inclusion, employer letter for healthcare licensing, travel-medical insurance for visa applications
- Yellow-fever and other travel vaccination certificates handled in the same sequence
- Tracked return through DHL / FedEx for overseas applicants
Completed Work Example
This is a completed MEA Apostille document. All customer names, reference numbers, and identifying details have been removed before publication.
Who This Page Is For
Matching audience guides
Each guide names the real situation for that audience, lists the documents the destination authority asks for, and walks through the India-side attestations in order.
Need a quick read on this document?
How SiZA Reviews This Document
Before any original moves, SiZA reviews the scan for document condition, name consistency with passport, and route correctness, then confirms the realistic working-day timeline.
What to send first
Review the requirement
Share the document scan, destination country, purpose, deadline, and where the original document is currently kept.
Confirm the right process
SiZA checks whether the file needs apostille, embassy attestation, HRD/Home, Chamber, translation, visa documentation, or a combined process.
Handle and update
Once the scope is clear, the file moves through the required steps with practical updates by WhatsApp or email.
Proof and return
After completion, SiZA shares completion proof, confirms payment and courier preference, then packs and dispatches the document safely.
Share scan
Process confirmed
Originals received if required
Completion proof
Payment and return
Original document safety
Trust, Custody And Safety
These documents are not ordinary papers. They may be your degree, birth certificate, marriage certificate, passport file, company resolution, or export paperwork. SiZA treats that responsibility seriously.
Original-Document Care
Original personal and company documents are handled with careful custody, privacy, and controlled handoff.
Clear Updates
Customers receive updates through WhatsApp or email as the file moves through review, submission, completion, and dispatch.
Completion Proof
When work is completed, SiZA can share photos or videos so the customer can verify the result before return dispatch.
Safe Return
Return delivery is packed carefully and sent through trusted courier options after address and courier preference are confirmed.
No Shortcut Claims
SiZA does not promise fake shortcuts, bypass personal appearance rules, or help with forged or non-genuine documents.
Frequently Asked Questions
What is an apostille?
An apostille is a single official stamp issued by India's Ministry of External Affairs (MEA) on the back of an Indian document. Once placed, the document is accepted in any country that is a member of the 1961 Hague Apostille Convention, about 125 countries today, including the USA, UK, Italy, Germany, France, Saudi Arabia (since 2022), and Canada (since 2024). For non-Hague destinations such as UAE, Qatar, Kuwait, Libya, and Egypt, MEA apostille alone is not enough, the document needs MEA attestation plus the destination country's embassy attestation in India.
Is apostille required for Saudi Arabia?
Saudi Arabia joined the Hague Apostille Convention in December 2022. For Indian documents going to Saudi Arabia today, MEA apostille (after the relevant pre-step, State HRD for educational documents, SDM or Home Department for civil documents) is the standard India-side authentication. The previous Saudi Embassy + Cultural Attaché route was discontinued in December 2022; some Saudi employers still ask for QVP / Mosaddaqa qualification verification or SCFHS DataFlow PSV separately for licensed professions. SiZA Global confirms which parallel tracks apply to your specific Saudi file at scan review.
Stories from applicants who needed this document
“I needed both MEA apostille and Italian translation for my degree, marksheets, and birth certificate. SiZA handled the full package , apostille and empanelled Italian translation together. Everything was accepted by the Italian embassy without any queries.”
Priya Sharma
Student, Italy study visa
Bengaluru, India
“Canada PR requires degree apostille, marriage certificate apostille, and sometimes translation. SiZA handled all my documents , degree, marriage certificate, PCC , in a coordinated workflow. Doorstep pickup in Noida and courier back. No need to run around government offices.”
Deepak Verma
IT professional, Canada immigration
Noida, India
“Degree HRD from Maharashtra, then MEA apostille, then Qatar embassy attestation , a long process. SiZA tracked every step and gave me realistic timelines for Maharashtra HRD before starting. All documents delivered before my Qatar joining date. I had no idea the process was this manageable with the right support.”
Arjun Mehta
Civil engineer, Qatar employment visa
Nagpur, India
“My UK university needed apostilled degree and marksheets. SiZA picked up documents from Chandigarh through their courier pickup process. Everything came back apostilled and on time. They also reviewed my checklist and confirmed I didn't need Punjab HRD for this particular submission , saved me extra time.”
Nisha Kaur
Student, UK university admission
Chandigarh, India
“Czech Blue Card required apostilled degree, work experience letters, and a certified Czech translation of my degree. SiZA arranged the Maharashtra HRD first , which they told me upfront is required for degrees from Pune University , then MEA apostille, then the Czech translation. The Czech embassy accepted everything first attempt.”
Kiran Bhatt
Software engineer, Czech Blue Card
Pune, India
“AHPRA skills assessment required apostilled pharmacy degree and internship certificate. I was confused about whether Tamil Nadu HRD attestation was needed first. SiZA clarified it clearly , TN HRD is required before MEA for degree apostille. They handled both steps. My documents reached AHPRA exactly as required.”
Sunita Krishnan
Pharmacist, Australia skills assessment
Coimbatore, India
Verify from official sources
Confirm the current checklist and requirements directly with the authority before sending originals.
MEA Apostille Office Addresses in India
MEA Apostille, CPV Division, New Delhi (Head Office)
Patiala House Annexe, Tilak Marg
New Delhi 110001
MEA Branch Secretariat, Mumbai
RPO Building, Bhavishya Nidhi Bhawan, 15 Bhulabhai Desai Road
Mumbai 400026