Use the final approved resolution
Send the final text signed as required by the company. Include the company name, meeting date, resolution number and powers granted. A draft should not be presented as an approved board record.
Ask the bank, registry or lawyer whether it needs the full minutes, a certified extract or only the resolution. These records are not automatic substitutes.
Commercial documents use the Chamber route
A board resolution is a commercial document when issued for company use. Chamber of Commerce attestation is the business-document check used before MEA. It must not be applied to a personal or educational record.
For an apostille country, MEA apostille may follow. For a non-apostille country, normal MEA attestation and the relevant embassy or consulate step may follow. Check MEA guidance and the foreign office’s list.
Translation must keep the legal effect clear
Names, company numbers, vote terms, limits, dates and money must stay true. We do not widen a director’s power or turn an approval into a guarantee.
The foreign office may need a legal or sworn translator. Ask about that credential before work starts. If the apostille or embassy stamp must be read, include it in the final translation.
Match the record to its use
A bank mandate, share transfer, branch opening, lawsuit and tender can need different wording and proof. Ask the bank, registry or lawyer for its form.
Related papers may include the certificate of incorporation, memorandum, articles, power of attorney or identity proof. Check each record separately for stamps and translation.
SiZA’s role
We coordinate translation and allowed document processing. We do not draft corporate legal powers, give company-law advice or certify a board meeting took place. A company lawyer or secretary should approve the source.
Handling and return
Send the complete signed record, country and business purpose. We check the issuer, signatures, seals, language and written request before quoting.
Company records can be sensitive. We log originals received in Noida, share updates, track the return and ask you to confirm receipt.
Frequently asked questions
Is a board resolution a commercial document?
Yes, when it is issued for company business.
The correct Chamber and MEA process still depends on the record, signature and destination.
Do I need the full board minutes?
Ask the receiving office.
It may need a certified extract, full minutes or another company record.
Translation cannot change the form you have.
Can you translate an unsigned draft?
We can translate it for review, but it must not be presented as an approved resolution.
Final use should rely on the properly signed company record.
Does every country use apostille?
No.
An apostille country may use MEA apostille for the covered record.
A non-apostille country may need MEA attestation and embassy or consulate work.
Can the translated copy add powers?
No.
It must match the source.
Ask the company lawyer to amend and approve the resolution before signing if powers are missing.
Must the original be sent?
A scan starts translation.
Chamber, MEA or embassy work may need the accepted signed original or certified form.
We confirm this before pickup.
How long does it take?
Timing depends on company readiness, Chamber, MEA, any embassy step, translation and courier.
We give a schedule after review.
Related desks
Reviewed by the SiZA Global Documentation Desk on 1 September 2026.