Send the final invoice and its purpose
Use the invoice approved for the shipment or transaction. Include every page, annex and terms page that the foreign office needs. A draft or pro forma invoice may not replace a final commercial invoice.
Tell us whether the reader is customs, a bank, buyer, court or registry. That purpose affects the language, certification and supporting records.
Figures must match
We keep quantities, unit prices, totals, currency, tax, product codes, buyer and seller details true to the source. We do not convert currency or fix totals unless the company issues a corrected invoice.
Product names need context. Share an item list or earlier approved wording for technical goods. We flag unclear units and do not guess.
Chamber and MEA steps
A commercial invoice is a business document. Chamber of Commerce attestation is the relevant business check where required before MEA. It is not a stamp for personal or study records.
An apostille country may use MEA apostille. A non-apostille country may need MEA attestation and embassy or consulate work. Use MEA guidance and the importer’s written list.
Customs and banking rules are separate
Translation does not decide a tariff code, customs value, tax or trade restriction. Ask the customs broker, bank or trade lawyer.
A certificate of origin, packing list, bill of lading and invoice serve different jobs. Translate or attest each only when the transaction list asks for it.
Format and privacy
We can mirror tables so figures are easy to compare. The signed translator statement explains the language work. Ask whether a digital signed copy is accepted or paper is needed.
Commercial invoices may contain prices and account details. We use the pages needed for the quoted work and do not publish customer records.
Role and handling
Send the complete signed record, country and business purpose. We check the issuer, signatures, seals, language and written request before quoting.
Company records can be sensitive. We log originals received in Noida, share updates, track the return and ask you to confirm receipt.
We do not issue invoices, choose customs codes or promise clearance or payment.
Frequently asked questions
Can you change an incorrect total in translation?
No.
Ask the seller to issue a corrected invoice.
The translated copy must match the final source.
Is a pro forma invoice the same as a commercial invoice?
No.
They can serve different stages of a sale.
Ask the bank, buyer or customs broker which record it needs.
Does every invoice need Chamber attestation?
No.
The destination and use decide.
Get the importer, bank or registry requirement before adding stamps.
Can translation change the currency?
No.
It keeps the stated amount and currency.
A separate agreed conversion note should not be presented as source invoice data.
What if product names are technical?
Share the product sheet or approved terms.
We keep model numbers and codes exact and ask about unclear terms.
Can work start from a PDF?
Yes, for translation review.
Chamber, MEA or embassy work may need the accepted signed paper or certified form.
How long does it take?
Page count, tables, review, Chamber, MEA, embassy work and courier each affect timing.
We confirm the schedule after seeing the final invoice.
Related desks
Reviewed by the SiZA Global Documentation Desk on 1 September 2026.